CLASSIFIED  LIST  OF  RECORDS 


OF  THE 

Los  Angeles  Public  Library. 


To  enlighten  the  current  belief  that  the  entire  work  of  a public  library  con- 
sists merely  of  the  taking  in  and  the  giving  out  of  books,  the  following  tables  have 
been  compiled.  They  show  the  records  kept  in  the  several  departments  of  this 
library,  and  give  a fair  idea  of  the  essentials  which  go  to  make  up  the  daily 
routine  of  the  library. 

ACCESSION  DEPARTMENT. 

Requisition  Blank. 

(a)  For  Books.  Dated  and  numbered  blank  containing  list  of  books  to  be 
ordered  by  the  library,  with  estimated  price  per  volume  and  total  cost ; list 
to  be  approved  by  a majority  of  the  Book  Committee  of  the  Board  of 
Directors,  before  the  order  becomes  valid. 

(b)  For  Supplies.  Same  as  above  only  containing  items  of  needed  supplies, 
stationery,  etc.,  and  requiring  approval  by  a majority  of  the  Supply 
Committee. 

Classified  Accession  Blank. 

List  of  books  arranged  by  class  (history,  science,  fiction,  etc.)  and  previously 
approved  by  the  Book  Committee;  showing  at  a glance  the  relative  esti- 
mated amount  to  be  spent  on  each  class,  together  with  total  estimated  cost 
of  entire  order. 

Order  Blank. 

Purchase  list  of  books  made  for  the  dealer  or  agent,  and  to  whom  it  is  mailed 
after  being  duplicated  in  the  letter  book.  The  list  is  indexed  by  author 
and  itemized  by  title,  publisher,  date,  and  also  by  estimated  cost  per 
volume ; which  last  column  of  items  is  detached  and  retained  by  the 
library  for  comparison  with  actual  cost  upon  receipt  of  the  lot  of  books. 

Order  Book. 

The  library’s  permanent  record  of  all  books  which  it  has  ordered.  It  is 
made  in  conjunction  with  the  order  blank,  books  being  indexed  by 
author,  and  itemized  by  title,  date  of  the  order,  from  whom  ordered,  and 
date  of  receipt  of  each  book ; the  last  item  being  added  as  the  various 
orders  materialize. 

Accession  Book. 

The  library’s  chief  record,  containing  a complete  history  of  each  volume  on 
its  shelves,  and  in  which  each  volume  is  entered  and  numbered  in  the 
order  of  its  acquisition  by  the  library;  the  last  number  in  the  book  show- 
ing the  actual  number  of  volumes  in  the  library  up  to  date,  and  the 
number  acquired  between  any  two  dates  being  readily  ascertained  by 
subtracting  the  number  opposite  the  earlier  date  from  that  of  the  later 
date.  The  items  which  may  be  ascertained  from  the  Accession  Book  con- 
cerning any  volume  in  the  library,  are  the  following  : 


— 2 — 


1.  Accession  number. 

2.  Class  number i (Religion,  sociology,  etc.) 

3.  Binding.  (Cloth,  leather,  etc.) 

4.  No.  of  the  vol.  (In  a work  of  two  or  more  vols.) 

5.  Author. 

6.  Title. 

7.  Place  of  publication,  and  name  of  publisher. 

8.  Date  of  publication. 

9.  No.  of  pages. 

10.  Size.  (Octavo,  quarto,  etc.) 

11.  Name  of  dealer  from  whom  purchased. 

12.  Cost. 

13.  Remarks.  (No.  of  maps,  plates,  etc.,  a volume  may  contain;  additional 
cost  of  binding  in  the  case  of  magazines  ; etc.,  etc.) 

As  reference  to  the  accession  book  is  made  by  means  of  a volume’s  accession 
number,  any  disputed  or  uncertain  points  concerning  cost,  valuable  illustra- 
tions, etc.,  in  the  case  of  a borrower’s  losing  his  book,  can  be  very  quickly 
found  and  at  once  settled  by  proof  positive.  Also  in  the  case  of  an  exact 
duplicate  of  a lost  or  missing  book  being  desired  by  the  library,  the 
accession  book  is  invaluable.  Briefly,  the  accession  book  is  the  reservoir 
of  the  library’s  information  concerning  each  and  every  volume  that  it  owns. 

Donation  Book. 

Contains  record  of  all  books,  pamphlets,  reports,  bulletins,  magazines,  etc., 
received  by  the  library  as  gifts.  Donations  are  indexed  by  name  of  donor, 
giving  also  date  and  the  number  of  books,  etc.  donated.  The  donation 
book  is  supplementary  to  the  accession  book,  and  its  entries  form  an 
appendix  to  the  Librarian’s  Yearly  Report. 

Slielf  List. 

A brief  and  only  inventory  of  the  books  as  they  stand  on  the  library’s  shelves, 
giving  each  book’s  accession  number,  author,  title  and  book  number.  Its 
chief  use  is  as  a guide  in  the  library’s  annual  “ taking  account  of  stock,” 
showing  exactly  what  books  or  volumes  of  a book  are  missing.  The  shelf 
list  also  serves  as  a brief  subject  catalog  of  the  library’s  books  on  any 
special  subject,  each  general  class  of  books,  (philosophy,  travels,  etc.,)  com- 
prising a separate  shelf  list.  As  subject  catalogs,  the  shelf  lists  are  often 
consulted  by  the  public,  being  the  only  catalogs  on  the  subject  plan  that 
the  library  has. 

Process  Undergone  by  a New  Book  Before  it  is  Ready  for  Circulation. 

1.  Checked  from  the  itemized  invoice  sent  by  the  dealer,  and  the  price  of 
the  volumes  entered  on  its  title  page. 

2.  Date  of  its  receipt  by  the  library,  stamped  in  the  order  book. 

3.  Classified.  (A  review  of  its  contents  or  general  character  determining 
whether  it  shall  be  classed  with  botany,  English  history,  electricity  or 
fiction,  as  the  case  may  be.) 

4.  Collated.  (Each  page  looked  over,  leaves  cut  if  necessary,  and  all  im- 
perfections noted ; if  the  latter  are  of  sufficient  importance,  the  book  is  re- 
turned to  the  dealer.  Each  collated  book  is  checked  with  the  special  mark 
of  the  attendant  through  -whose  hands  it  has  passed.) 

5.  Entered  in  the  accession  book.  (The  book’s  accession  number  being 
written  on  its  title  page,  and  at  the  head  of  the  first  chapter.  Also  the 
date  of  accession  is  stamped  at  the  foot  of  the  title  page.) 


— 3 — 


6.  Entered  in  the  shelf  list.  (Which  entry  determines  the  shelf  number 
of  the  book  ; its  class  number  being  given  when  it  is  classified.  The  class 
and  shelf  numbers  together  constitute  the  book  number.”) 

7.  Plated,  labeled  and  pocketed.  (The  “ book  number”  is  printed  by  hand 
upon  the  plate,  label  and  book  card.  The  two  former  are  pasted  on  the 
book,  and  the  latter  is  slipped  into  the  pocket  and  is  used  in  the  charging 
of  the  book  at  the  delivery  desk.  Seven  or  four  day  books  are  designated 
by  specially  printed  labels.) 

8.  Embossed.  (The  library’s  mark  of  ownership  is  stamped  on  certain 
pages  throughout  the  book  with  the  embossed  stamp.) 

9.  Cataloged.  (An  author,  title  and  one  or  more  subject  cards  if  necessary, 
are  typewritten  for  each  book,  and  filed  in  the  drawers  of  the  card  catalog 
cases  in  the  delivery  and  book  rooms.) 


10.  Piled  on  the  “ truck,”  wheeled  to  the  book  room,  and  put  on  the  shelves. 


BINDERY  AND  REPAIR  DEPARTMENT. 


Bindery  Book. 

Contains  a record  of  each  volume  that  the  library  has  had  bound  or  rebound. 
Books  are  indexed  in  it  by  title,  giving  also  author,  name  of  bindery  firm 
to  whom  sent,  style  of  binding  to  be  used,  number  of  the  volume  in  case  of 
magazines  and  works  of  two  or  more  volumes,  price,  book  number,  date 
sent,  and  space  for  entry  of  date  of  return  from  the  binder. 

Preparation  of  Books  for  the  Bindery. 

1.  Collated.  (If  pages  are  missing,  the  book  is  discarded.) 

2.  Bindery  tags  written.  (Slips  of  paper  fastened  to  the  book  and  contain- 
ing full  information  for  the  binder  as  to  how  the  book  shall  be  bound. 
When  the  book  is  returned  to  the  library,  all  points  of  the  binder’s  work 
aie  compared  with  the  data  given  on  the  tags.  If  there  are  errors,  the 
bjok  is  resent  to  the  binder  for  corrections.) 

Preparation  of  a Newly  Bound  or  Rebound  Book  for  Circulation. 

1.  Checked  from  invoice  sent  by  the  binder. 

2.  Compared  with  the  bindery  tag. 

3.  Date  of  return  stamped  in  bindery  book  and  on  inside  of  back  cover  of 
the  book  itself. 

4.  Collated. 

5.  Accessioned.  (Only  however  in  the  case  of  magazines,  or  new  books  not 
previously  entered  in  the  accession  book.) 

6.  Plated,  pocketed  and  book  card  printed. 

7.  Embossed.  (If  a newly  bound  magazine  or  book.  Rebound  books,  etc. 
needing  not  to  be  accessioned,  embossed  or  cataloged.) 

8.  Cataloged.  (In  cases  similar  to  Numbers  5 and  7.) 

Surgeon’s  List. 

Daily  record  of  the  number  of  volumes  repaired,  mended,  etc.,  in  the  work 
room  of  the  library.  As  each  day  always  has  its  quota  of  disabled  volumes, 
the  surgeon’s  list  is  one  of  the  many  records  in  constant  use. 

Discarded  Book. 

Contains  a record  of  all  books  discarded.  Books  are  indexed  by  author,  in- 
cluding the  date  when  discarded,  the  accession  and  book  numbers  of  each 
book,  and  its  title.  The  records  of  the  discarded  book  also  serve  as  an  ad- 
ditional check  in  the  taking  account  of  stock.  Discarded  books  are  usually 
disposed  of  as  donations  to  the  jail,  reform  school,  etc. 


_ ;4  — 


MAIL  AND  MAILING  DEPARTMENT. 
Periodical  Order  List. 

Alphabetical  list  of  periodicals  subscribed  for  by  the  library.  The  list  is 
typewritten  on  cards  such  as  are  used  in  the  card  catalog,  and  under  each 
periodical  are  given  the  following  items : 

1.  Year  of  the  subscription. 

2.  From  what  dealer  ordered. 

3.  Number  of  copies  ordered. 

4.  Date  when  ordered. 

5.  Cost  per  copy. 

6.  Date  of  expiration  of  subscription. 

The  records  are  permanent,  easily  accessible,  and  for  purposes  of  reference, 
invaluable. 

Periodical  Check  Lists. 

Two  in  number ; one  for  dailies  and  weeklies,  and  the  other  for  fortnightlies, 
monthlies,  quarterlies,  etc.  In  the  former,  the  receipt  of  each  periodical 
is  indicated  by  entering  the  number  of  copies  received,  in  the  dated  space 
corresponding  to  the  date  borne  by  the  periodical  which  is  being  entered ; 
the  blank  spaces  of  past  dates  showing  the  non-receipt  of  the  issues  of 
those  dates.  In  the  second  check  list  the  date  of  the  periodical’s  receipt, 
together  with  the  number  of  copies  received,  is  written  in  the  monthly 
space  corresponding  to  the  month  of  the  periodical’s  issue.  Thus  in  both 
lists  the  vacancies  opposite  past  dates  show  the  non-receipt  of  certain 
issues;  notices  of  such  non-receipt  are  sent  to  the  dealer,  and  if  the  fault 
be  his,  restitution  is  requested. 

Preparation  of  Periodicals  for  Circulation. 

1.  Entered  in  check  lists. 

2.  Numbered.  (The  several  copies  of  an  issue  being  numbered  consecutively 
on  their  covers.) 

3.  Stamped.  (With  an  inked  stamp  bearing  the  library’s  mark  of  owner- 
ship. Dailies  are  neither  numbered  nor  stamped.) 

4.  Filed.  (Dailies  and  weeklies  for  the  reading  rooms,  on  newspaper  forms 
and  on  sticks.  Weeklies,  monthlies,  etc.,  for  reading  room  use,  on  sticks, 
or  in  leather  covers.  Those  for  circulation,  in  leather,  linen,  or  paper 
covers ; plated  and  labeled  “ 4 days,”  the  labels  qn  back  numbers  being 
changed  to  “ 7 days.” 

5.  Engravings,  patterns,  designs,  colored  plates,  etc.,  accompanying  certain 
magazines,  as  the  illustrated  weeklies,  art  journals,  etc.,  are  taken  out  and 
mounted  on  sheets  of  tag  board,  classified,  plated  and  circulated  the  same  as 
books.  Teachers  in  the  primary  grades  find  them  very  useful  in  language 
work. 

Mailing  List. 

Alphabetical  list  of  names  and  addresses  of  those  who  are  subscribers  to  the 
monthly  Bulletin  issued  by  the  library,  or  of  those  with  whom  the  library 
makes  exchanges  of  bulletins,  reports,  finding  lists,  etc. 

Letter  Book. 

Contains  duplicate  copies  of  all  letters,  communications,  orders,  etc.,  written 
and  sent  by  the  library. 

i i 7 


— 5 — 


CATALOGING  DEPARTMENT. 

Regular. 

Constitutes  the  book  entries  which  are  designed  to  form  part  of  the  permanent 
catalog  of  the  library.  These  entries  are  usually  under  the  book’s  author, 
title,  subject  or  subjects,  and  form ; the  latter  entry  refers  to  literary  form — 
poetry,  essays,  etc.  Entries  are  typewritten  on  cards  and  are  arranged 
alphabetically  by  their  headings,  constituting  a catalog  on  what  is  known 
as  the  “ dictionary  ” plan,  in  which  entries  are  looked  for  in  the  same  way 
as  words  are  hunted  in  a dictionary.  The  cards  are  filed  in  drawers,  and 
make  the  “ card  ” catalog,  from  which  in  time  a printed  catalog  may  be 
made.  The  advantage  of  the  card  catalog  is  that  it  can  be  kept  strictly  up 
to  date,  new  entries  being  inserted  as  fast  as  ready  and  in  their  proper 
alphabetical  places.  At  present  the  catalog  of  books  on  history, 
geography,  travels,  literature  and  fiction  is  complete  and  up  to  date. 

Bulletin. 

Comprises  brief  entries  of  all  books  acquired  by  the  library  since  the  printing 
of  the  Finding  List.  Entries  are  typewritten  on  cards  and  are  especially 
designed  as  copy  for  the  printer  who  prints  the  Bulletins,  which  constitute 
the  Appendix  to  the  Finding  List.  If  no  bulletins  are  being  printed,  these 
cards  are  filed  in  drawers  for  the  use  of  the  public.  Up  to  date,  eleven 
printed  bulletins  have  been  issued  by  the  library. 

Special. 

Consists  of  separate  catalogs  of  special  subjects,  which  for  purposes  of  more 
ready  use,  or  from  special  public  demand  for  them,  or  on  account  of  the 
library’s  making  a specialty  of  books  on  particular  subjects,  are  at  present 
made  and  kept  distinct  from  the  general  catalog  of  the  library  now  in 
progress.  Among  these  special  catalogs  are  those  of  fiction,  drama,  music, 
everything  pertaining  to  California,  and  other  smaller  lists  which  are  the 
outgrowth  of  the  needs  of  teachers,  pupils,  clubs,  etc. 

REGISTRATION  DEPARTMENT. 

Securities. 

Blanks  which  are  filled  out  by  borrowers,  signed  by  their  guarantors,  and 
which  after  approval  and  signature  by  the  librarian  or  some  member  of 
the  Board,  are  stamped  “ Approved,”  dated,  and  filed  alphabetically  by 
borrowers’  names,  in  monthly  groups.  Each  month,  the  file  of  securities 
belonging  to  that  month,  are  examined.  Those  falling  due  or  expiring 
during  the  month,  are  segregated  and  notices  of  expiration  are  sent  to  the 
borrowers  in  whose  names  the  securities  are  made  out.  When  new  securi- 
ties have  been  presented  at  the  library,  the  old  ones  are  destroyed  and  the 
former  filed  in  their  places. 

Registers. 

Two ; one  for  men,  and  one  for  women,  in  which  a new  member  of  the 
library  signs  his  or  her  name  with  address,  as  recognition  of,  and  agreement 
to  abide  by  the  rules  and  regulations  of  the  library.  After  the  borrower’s 
name  and  address,  that  of  his  guarantor  is  entered  by  the  registry  clerk. 
Each  borrower’s  name  in  the  registry  book  is  preceded  by  a number  which 
corresponds  to  that  on  the  card  issued  to  him,  and  reference  to  him  in  this 
book  is  always  made  by  this  number,  called  the  borrower’s  “card  number.” 

Borrowers’  Card  Index. 

Alphabetical  list  of  borrowers’  names,  together  with  their  addresses,  card 
numbers,  dates  of  becoming  members  of  the  library,  guarantors’  names  and 
addresses,  with  also  dates  of  withdrawals  and  renewals  of  membership, 


— 6 — 


changes  of  address,  amounts  and  dates  of  unpaid  fines,  and  any  other 
necessary  information  bearing  upon  the  borrowers’  relations  with  the 
library.  The  borrowers’  card  index  is  in  fact,  a permanent  and  complete 
record  of  the  library’s  members,  as  such.  If  any  member  has  abused  the 
privileges  of  the  library,  there  is  made  a record  which  stands,  and  which 
debars  that  person  from  all  future  library  privileges,  even  though  many 
years  later ; this  of  course,  provided  the  offence  warrants  so  complete  a 
suspension  of  privileges.  But  in  any  case,  the  record  stands. 

Guarantors’  Card  Index. 

Alphabetical  list  of  those  persons  who  have  acted  or  are  acting  as  guarantors 
to  library  members,  giving  addresses  and  the  numbers  of  the  cards  of  those 
for  whom  they  stand  security.  This  index  like  the  preceding,  is  kept 
strictly  up  to  date,  and  all  information  necessary  to  the  library,  noted  and 
preserved.  In  case  of  a guarantor’s  failure  to  comply  with  his  function  as 
such,  a record  will  stand  against  his  reassuming  of  such  responsibility  at  a 
future  time. 

Borrowers’  Number  Index. 

A borrowers’  list  arranged  by  card  numbers,  and  including  names  and 
addresses.  By  it  a record  of  the  “live”  membership  of  the  library  is 
kept,  showing  how  many  members  are  actually  drawing  books.  The 
borrower’s  card  is  stamped  at  the  charging  desk  with  a large  “ 93,”  the 
number  of  the  card  thus  stamped  being  noted  by  the  attendant ; at  the  end 
of  the  day,  all  card  numbers  so  obtained  are  compared  with  the  cards  of 
the  Number  Index  bearing  the  corresponding  card  numbers,  and  these 
cards  are  stamped  with  the  current  date,  showing  that  the  persons  owning 
such  cards  have  drawn  books  on  that  date.  All  cards  so  stamped  day  by 
day  are  filed  by  themselves,  giving  at  once  by  count,  the  number  of  the 
library’s  active  members.  This  process  of  stamping  can  be  taken  up  at 
intervals  during  a year  and  continued  as  long  as  wished.  Unless  a library’s 
system  of  charging  books  can  furnish  data  as  to  its  live  membership,  this 
plan  or  some  other  is  a necessity,  for  the  number  of  members  enrolled  in 
the  Registry  Books  is  not  by  any  means  a correct  index  of  the  library 
membership.  Members  are  constantly  leaving  the  city  who  make  no 
report  of  it  to  the  library,  and  then  also  many  who  take  out  cards  of 
membership  use  them  a few  times  and  then  let  them  lie  idle  for  months 
perhaps.  But  by  this  checking  up  process,  the  library  can  ascertain 
within  a reasonably  correct  number,  just  what  its  active  membership  is. 


LOAN  DEPARTMENT,  INCLUDING  SCHOOLS. 
Daily  Circulation  Record. 

Daily  record  of  the  number  of  books  circulated  in  each  class  for  home, 
library  and  reference  use,  with  daily  and  monthly  totals  for  each  class,  and 
grand  totals  of  each  month’s  entire  circulation.  These  records  are 
obtained  from  the  paper  slips  used  in  charging  the  books  as  they  go  out 
for  circulation.  Each  day’s  slips  are  arranged  in  class  groups  (fiction, 
history,  etc.),  and  then  sub-arranged  alphabetically  in  fiction  and 
magazines,  and  numerically  in  other  cases.  From  these  reports  is  also 
made  a shorter  one  giving  only  the  grand  total  of  each  day’s  circulation, 
with  an  additional  total  of  the  month’s  circulation  up  to  date. 

Delinquents’  Record. 

Record  of  all  overdue  books,  giving  every  detail  and  item  of  information 
necessary  to  the  settling  of  the  account  with  the  delinquent  borrower. 
After  the  account  is  finally  settled  with  the  borrower,  all  items  connected 
with  the  settlement  are  entered  up,  making  a complete  balanced  and  per- 
manent account  with  book  and  borrower. 


— 7 — 


School  Records. 

A classified  and  total  record  is  made  of  the  number  of  books  circulated  to 
each  of  the  city  schools  drawing  books  from  the  library.  Also  a record  of 
the  number  of  teachers  drawing  books  for  school  use, ‘besides  an  account  of 
the  number  of  deliveries  made  to  the  schools  during  the  year. 

REFERENCE  AND  READING  ROOMS. 

A daily  record  of  the  number  of  visitors  in  these  rooms  is  kept,  as  well  as  the 
number  of  magazines  and  books  issued  for  library  use.  In  the  reference 
department  is  recorded  a list  of  questions  asked  upon  subjects  generally  im- 
portant, useful,  curious,  or  otherwise  worth  attention. 

SUPPLY  DEPARTMENT. 

Stock  Book. 

Indexed  list  of  all  supplies,  stationery,  blanks,  etc.,  bought  by  the  library. 
To  each  item  entered  is  affixed : 

1.  Quantity  ordered. 

2.  Style,  form  or  quality. 

3.  Date  of  purchase. 

4.  Price. 

5.  From  whom  purchased. 

When  ordering  new  supplies,  the  data  in  this  book  are  invaluable,  giving  as 
they  do,  the  exact  points  needed  if  duplicate  goods  are  wished  and  showing 
what  to  avoid  should  previous  articles  have  been  unsatisfactory. 

Form  Book. 

Blank  book  in  which  are  pasted  samples  of  each  blank  (cards,  notices,  letter 
heads,  etc.),  that  the  library  has  used  or  is  using.  Each  blank  is  numbered, 
and  the  number  entered  with  it  in  the  stock  book,  so  that  by  referring  to 
the  latter  and  obtaining  the  number  of  a blank,  its  sample  maybe  found  by 
turning  to  that  number  in  the  form  book.  The  form  and  stock  books  are 
complementary  to  each  other. 


STATISTICS,  REPORTS,  ETC. 

Book’s  Account. 

Brief  monthly  epitome  of  the  records  in  the  accession,  discarded,  bindery  and 
donation  books;  periodical  order  list;  and  surgeon’s  list,  with  items  as 
follows : 

1.  Number  of  volumes  in  each  class,  acquired  during  the  month. 

2.  Number  of  volumes  discarded. 

3.  Number  of  volumes  bound. 

4.  Number  of  volumes  lost  or  missing. 

5.  Number  of  volumes,  magazines,  etc.,  donated. 

6.  Number  of  periodicals  added. 

7.  Number  of  volumes  mended. 

Monthly  Record. 

Monthly  epitome  of  the  Daily  Circulation  Record,  Books’  Account,  and  the 
records  of  the  Registration  Department.  Itemized  as  follows  : 

1.  Books  circulated,  a.  Home,  with  number  of  days  library  was  open. 
b.  Reading  room,  with  number  of  days  library  was  open.  c.  Total,  with 


number  of  days  library  was  open.  d.  Reference  room,  with  number  of 
days  library  was  open.  e.  Schools,  with  number  of  days  sent  to  schools. 
/.  Daily  average  circulation,  g.  Largest  day,  h.  Smallest  day. 

2.  Books  added,  a.  Books.  6.  Magazines, 

3.  Books  discarded. 

4.  Books  lost  and  paid  for. 

5.  Books  mended. 

6.  Books  rebound. 

7.  Notices  sent. 

8.  Donations  received. 

9.  Registration,  a.  Withdrawals.  6.  Renewals.  c.  New  members. 
d.  Total. 

Librarian’s  Monthly  Report. 

Made  to  the  Board  of  Directors,  and  epitomized  from  the  records  of  the 
Monthly  Record,  and  the  book-keeper’s  records. 

Yearly  Report  of  the  Board  of  Directors  and  of  the  Librarian. 

Made  to  the  members  of  the  City  Council,  and  including  whatever  is  desired 
or  necessary  from  the  many  minor  records,  reports,  etc.,  kept  by  the  library. 

Fiscal  Year  Report.' 

* An  estimate  of  the  necessary  funds  required  for  the  year’s  expenses  of  main- 
taining the  library,  presented  to  the  Council  on  or  before  the  15th  July 
of  each  year. 


MISCELLANEOUS  RECORDS. 


Book-keeping. 

Book-keeper’s  records  of  all  fines,  dues,  sundries,  (Books  lost  and  paid  for, 
duplicates  sold,  etc.)  and  apportionments,  received  by  the  library ; and 
records  of  all  salaries,  sundries  (supplies,  printing,  furniture,  etc.),  books 
and  periodicals  paid  for  by  the  library. 

Time  Register. 

Blank  book  so  arranged  that  each  attendant  registers  the  hours  that  she  is 
due  at  the  library  for  duty,  morrting,  afternoon,  or  evening  as  the  cases 
may  be.  These  records  are  kept  as  an  index  of  the  time  deportment  of 
each  attendant,  and  influence  to  an  extent  her  chances  for  promotion. 

Schedule  for  Hours. 

A weekly  schedule  indicating  hours  and  posts  of  duty  of  each  attendant. 

Letter  and  Bill  Files. 

Special  cases  or  boxes  in  which  are  filed  all  letters,  bills,  etc.,  received  by  the 
library  ; and  so  placed  and  arranged  that  ready  reference  is  possible, 


